Finance Admin Assistant

The key aims of this role are:‍

The Finance Admin Assistant is responsible for the accurate and timely processing of supplier invoices, payment runs, and ledger maintenance.

This role ensures strong financial control, supports cash‑flow management, andmaintains excellent supplier relationships.

Roles & Responsibilities:

Invoice& Payment Processing

·       Process high volumes of purchase invoices accurately and efficiently.

·       Match invoices to purchase orders and delivery notes.

·       Prepare and execute weekly/monthly payment runs.

·       Reconcile supplier statements and resolve discrepancies promptly.

Supplier& Internal Communication

·       Handle supplier queries professionally and resolve issues in a timely manner.

·       Liaisewith internal departments to obtain approvals and resolve invoice discrepancies.

·       Maintain strong working relationships with vendors and internal stakeholders.

Ledger& Compliance

·       Maintain the purchase ledger, ensuring all entries are accurate and up to date.

·       Assist with month‑end closing tasks, including accruals and reporting.

·       Ensure compliance with internal controls and financial procedures.

·       Support audit requirements by preparing documentation as needed.

AdditionalDuties

·       Process petty cash and staff expense claims.

·       Assist with sales invoices where required.

·       Support the finance team with ad‑hoc tasks and projects.

Experience/Qualifications/Skills:

·       Strong numerical accuracy and attention to detail.

·       Good understanding of accounting principles and purchase ledger processes.

·       Proficiency with accounting software (e.g., Sage, Xero, QuickBooks) and Excel.

·       Excellent communication and problem‑solving skills.

·       Ability to manage deadlines and handle high‑volume workloads

·       Methodical, organized, and reliable.

·       Enjoys problem‑solving and improving processes.

·       Comfortable working in a fast‑paced environment with competing priorities.

·       Strong team player with a proactive attitude.

Desirable

·       Experience with multi-company or groupstructures.

·       Familiarity with the construction, engineering,or project-based sectors.

Qualifications & Experience

·       Previous experience in an Accounts Payable or finance support roleis preferred.

·       Experience in both purchase and sales ledger is advantageous.

·       An AAT qualification (or working towards one) is beneficial butnot essential.

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